Walden Pond Homeowners Association Board Meeting

August 23, 2006 

Present:

Board Directors: Laura Atkinson, Don Barry, Edison McIntyre

Board Officers: Paul Caruth, Steve Williams, Sarah Wright

Property Agent: Frankie Johnson of Morgan Properties

Community Members: A.B., I.C-N., R.A., M.L., M.L., V.H., B.C.

Minutes from August meeting were read and approved as amended.

Cash Balance: $__

Money Market: $__

Introductions and Presentation:

• [omitted for web version]
• Paul Caruth suggested that it might be time to revise policies about aesthetics issues since times have changed and the community is fairly uniform. Conversation ensued regarding maintaining standard appearance with limits that most would agree to and following policies that are in place.
• _____ asked about the walkthrough that was not finished. Another walkthrough will be scheduled before the next Board meeting.
• Community members introduced themselves.
• Frankie Johnson presented Property Agent report:
• Walkthrough was begun on August 15th and will be completed at a later date.
• New construction on Finley has torn up the paving and curbs. The City will be called about repairs.
• Statements of balances were mailed and created some confusion. The statement is just a “statement” – it doesn't reflect method of payment (debiting account).
• Each homeowner needs to submit a copy of the declarations page of their homeowner's insurance policy adding the HOA as an insured to Frankie Johnson.
• Mulch will be spread at entrances to Walden Pond and courts.
• Trash cans need to be numbered.
• Don asked Frankie to investigate whether we could get a better interest rate on the money market account at another institution.
• Update on the potential construction of the retaining walls at Grove Park & Durbin and Providence Court . The landscaper suggested others and Frankie is awaiting visits and estimates. Paul suggested calling McAdams.
• What is the status of Galway Glen? Edison wondered if the Board should appoint someone to be a contact person for the City.
• Nominating Committee: Laura will chair a Nominating Committee to come up with a slate of owners to run for the Board. The Annual Meeting is at 7 p.m. December 6 th and the mailing with proxy ballot must be done by October 6th (60 days).
• Future meeting dates and times:

Saturday, September 16th at 10:00 a.m.

Tuesday, October 17th at 7 p.m.

Saturday, November 11th at 10 a.m.

Wednesday, December 6th at 6 p.m. (one hour before Annual Meeting)

• Walkthrough is rescheduled for September 13th at 6 p.m. and will tackle Durbin, Wildberry, Georgetown , and Providence .
• Edison would like to circulate a petition to solicit support for a bus stop. Decision was made for Frankie to NOT send a petition or letter form the Board. Edison may put something in the newsletter instead.
• Frankie has received a bid from _____ for maintenance of the pond area. Annual fee is _____ and she regards their work as good and has found the company to be responsive.
• Putting in a water fountain and subsequent electrical work would cost about $1600. Motion was made and seconded to secure another bid (if not two more) before making a final decision.
• Question was raised about lighting on Astor Court . Should lamp posts be replaced?

Executive Session:

The Board went into Executive Session to discuss delinquent accounts and other matters. Community members were excused.

Next meeting is September 16, 2006 at 10 a.m. (Saturday)

Meeting adjourned at 9 p.m.

Respectfully submitted by Sarah Wright, Board Officer and Secretary