December 2006 Annual Homeowners Meeting

Directors: Don Barry, Edison McIntyre, Laura Atkinson

Officers: Paul Caruth, Steve Williams, Sarah Wright (Secretary)

Property Manager: Frankie Johnson

Quorum of homeowners established.

Purpose of the Annual Meeting is to elect Directors for January and to review 2006 financial reports and review of board business/projects completed.

Frankie reviewed the annual Budget Comparison – January 2006 to December 2007 and explained line items.

Comment/suggestion: The board should look at on-line banking instead of drafting as a way to save some money. The draft is not a freebie.

Comment/suggestion: Pond management. What does it include? Tests the water and applies fungicide/etc. to control. Comes twice a month from May to September and once a month October to April.

Comment/suggestion Landscaping – blowing leaves also blows the mulch away from common areas.

Fence by Astor and parking problems. Visitor parking should be clearly noted. Laura commented that a sign that indicates “If towed, please call…” might discourage people from parking where they shouldn’t. Parking problems.

Legal fees: Now being charged back to delinquent owner. Flat fees for certain items were negotiated by Frankie when she met with attorney.

Auditing/Accounting question: From Cone Properties to Property Management team, was an audit done to assure that all money was accounted for? Reports from bank/property management companies jived. An official audit is very expensive. How much information is needed by homeowners? Budget is a great thing.

Hydro-jetting all lines. This was done in 2005 – now we need to get on a maintenance schedule.

Very good bottom line. $__.

Landscaping concerns: mowing over trash, concerns. Weekly letter being sent to landscaper. Being monitored closely – Frankie talks with landscaper at least weekly. Any landscaping issues, immediately phone Frankie.

Trash can problems: We should label cans. Assign space. Fine owners if cans aren’t taken back.

Elections: Vote for Don, Edison, Laura, Sarah

Laura, Don, and Edison have been re-elected for another year.

Homeowner Concerns:
Prestwick Place: stumps; ask Craig for an estimate to remove stumps
Grove Park: numbered & restriped
Providence: pothole at entrance to court
Quintin: big crack in sidewalk
Finley: tore up side curb; Street Maintenance? Don is going to take photos to city council work session
Prestwick Place: parking problems with the fence
Finley: Parking on both sides of the street; it’s a problem; Ask city to extend no parking signs closer to water pumping station.

Adjourned at 8:55 p.m.

Respectfully submitted by Sarah Wright, Board Secretary