Walden Pond Homeowners Association Board Meeting

March 14 , 2006

Present:

Board Directors: Laura Atkinson, Don Barry, Edison McIntyre
Board Officer: Sarah Wright
Property Agent: Phyllis Cone
Property Agent's Assistant: Sonna Watkins
Community Members: P.C., I.C.-N., N.L., S.W.

Call to Order at 5:05 p.m.

Appointment of positions: Edison McIntyre nominated Don Barry as President, Laura Atkinson at Vice President, and himself as Treasurer. Sarah Wright will continue as a Board Officer as Secretaty. Nominations seconded and approved.

Minutes from February 15 meeting were read and approved as written.
Minutes from February 22nd and 27th meetings were read and approved as written.

Cash Balance: Phyllis Cone reported the following:
Operating account balance: $__
BB&T Money Market account balance: $__
Phyllis noted that new signatures are needed for the money market account in order to reflect the change in directors. Don Barry will arrange to do this as soon as possible.

Old Business:

Power Washing: _____ is awaiting Board approval and contract in order to begin power washing all units. Phyllis will contact __, issue a contract, and contact Don for all three directors to sign. The issue of water use arose and Laura agreed to contact all owners (go door to door) to get authorization to use water for each section of homes. Owners will be reimbursed $5.00. __ originally gave Phyllis an estimate of $40 per unit to powerwash. The next bid received was for $75.00 per unit. Motion was made to issue a contract to __ to powerwash all units at $40 per unit, with owner reimbursement for water usage. All voted in favor of motion. (Laura also suggested that the Board contact all owners and give them a chance to opt out of the powerwashing. The letter should also indicate the schedule for powerwashing.)

See attachment - "punch list" of report from walk through
Timbers and retaining wall behind Grove Park. Phyllis thinks we should take out the rotting timbers and replace them. Discussion ensued. Should WPHA buy the land on that corner? Ed moved that we table action on the timbers and retaining wall until the next board meeting to which Grove Park residents (owners and renters) will be invited to discuss the project. Motion was approved by all.

Common area at Prestwick Place entrance was dug up in order to install light. Discussion ensued about the better way to reestablish the grass lawn -reseeding is recommended by Craig (landscaper). Laura is concerned that reseeding will take too long and that planting sod in the area would be better. Motion made to reseed. Edison and Don voted in favor; Laura opposed. Phyllis will send a letter to _____ to encourage her to water the reseeded area.

Sidewalk and parking lot repairs. Several sidewalks need repair and Georgetown Court parking lot needs repair and repaving. Areas in need are noted on "punch list." The Board voted to table action on this project until a thorough walk through has been done to assess all the sidewalks. Laura Atkinson will record problem areas and submit a list to Phyllis who will get three estimates.

_____ : Roof color out of compliance. Current owner states that roof was installed by previous owner, _____. Phyllis has written a letter to him to confirm date of installation.

Providence retaining wall: An estimate has been received to repair retaining wall - wood timbers. $7,800 or concrete, $14,500. Discussion ensued regarding timing of repair - do now or wait until the Galway Glen development is completed? Board asked Phyllis to get two more bids for a concrete retaining wall.

_____. Owner of this unit recently requested and received approval to install a 6 foot tall fence. She would prefer that the fence be less high in order to allow more sunlight into her back yard. The Board asked her to wait to install a fence until aesthetics policies are revised. The Board wants to establish a standard for exterior improvements.

__, landscaper, recommends applying weed control and fertilizer now at a cost of $1,150. This would just kill summer weeds and give the grass a boost. Board voted to put this on hold for now.

_____: Owner complained (see attached letter) that siding to unit was damaged by landscaper. Craig has denied responsibility - but has patched the area. The owner is unhappy with the repair. Laura will call or write the owner that the owner will need to resolve the conflict with Craig.

Reimbursement for supplies: Don approved reimbursing Laura for paint supplies (about $70.00). Laura has cleaned and is in the process of repainting the front entrance signs.

Property Agent Search: _____ of _____ company is not interested in being the property agent for WPHA because of our size. Directors will meet to formulate a plan to meet with the remaining two prospective companies.

Website Report: Laura has procured web space, but hasn't gotten anything built yet. The Board has approved reimbursing Laura for expenses for the website.

Neighborhood Watch: Sarah will call A. C. to hear how her proposed meeting went with Officer Paylor. If possible, he will be invited to attend the next board meeting.

Resolution for WPHOA Communications and Events Committee:
Edison read the resolution (attached) which was subsequently approved by all three voting Directors.

Resolution for WPHOA Appearance and Maintenance Committee:
Edison read the resolution (attached) which was subsequently approved by all three voting Directors.

Appointment of Paul Caruth: Laura asked Paul Caruth if he would be interested in being appointed as Head of the Appearance and Maintenance Committee. Paul said he would consider it if his wife submits a proxy.

Change in monthly meeting date and time: Board Directors approved the motion to move the monthly meeting time to 7 p.m. at McMannen Church. Edison will contact the church about availability and cost.

Role of Officers: Sarah asked for clarification about the role of officers to the new Board. In the past, Board Officers have taken part in all matters of business, meetings, and input has been solicited. As Secretary, Sarah asked to be included in meetings with potential property agents and other meetings among Board Directors. Don and Edison said that clarification of roles would need to be investigated.

Executive Session: At this point the Board went into executive session to discuss delinquent accounts and other matters. Community members were excused.

Adjournment: 9:00 p.m.

Respectfully submitted by Sarah Wright, Board Officer and Secretary