Walden Pond Homeowners Association Board Meeting

May 3, 2006

Present:

Board Directors : Laura Atkinson, Don Barry, Edison McIntyre

Board Officer : Sarah Wright

Property Agent : Harold White

Community Members : C.R., Stephen Williams, S.B., J. and P.C., L.O., J.B., V.H., S.M., M. and W.D., D.B., H.?, D.H.

Investigators Freeman and Tyndal with the Durham Police Department

Call to Order at 5:05 p.m.

Minutes from April meeting were read and approved as written.

Cash Balance: Not Available

Introductions and Presentation:

• Harold White was introduced as the new property manager. He has not yet received financial information from Phyllis Cone and, thus, was unable to prepare a financial report.
• Office Paylor, Neighborhood Watch Coordinator, made a brief statement regarding the protocol for establishing a Neighborhood Watch committee in Walden Pond . Block captains need to be selected (probably two people per court). In the meantime, he suggested the following as priorities:
• Know your neighbors
• Know what's normal – call 911 if concerned
• Pay attention to what's going on
• Record information (serial and model numbers) of big-ticket items – take photographs of them as well
• Lighting and motion detectors deter thieves

Old Business:

• Grove Park retaining wall project. Grove Park residents/owners were invited to attend the meeting and five people came. Two estimates for this project were received from [omitted for online minutes]
• $12,000 to $14,000 to remove the wall and replace with a new wall up and over the old wall
• $18,000 to install a concrete wall

The concrete wall would encroach further into lots on Grove Park . Residents did not want a special assessment.

Don asked Harold to solicit bids and to get an engineer to look at the structure.

• Powerwashing Update: Letters will be distributed and Laura will go door to door to ask residents to allow contractor to fill water tanks.
• [omitted for online minutes]
• 34 Georgetown area: grass is patchy

New Business:

• Motion was made and seconded to establish the Appearance and Maintenance Committee and to appoint Paul Caruth and Steve Williams as non-voting members of the Board and co-chairs of this committee
• A new Safety and Security Committee was established to periodically assess safety issues and to advise the Board. Steve Williams was appointed chairperson.

Executive Session:

The Board went into Executive Session to discuss delinquent accounts and other matters. Community members were excused.

Adjournment: 9:00 p.m. Next Board meeting is June 20 th at 7 p.m. (3rd Tuesdays of the month)

Respectfully submitted by Sarah Wright, Board Officer and Secretary