Walden Pond Homeowners Association Board Meeting

November 11 , 2006

Present:

Board Directors : Laura Atkinson, Don Barry, Edison McIntyre

Property Agent : Frankie Johnson

Community Members : V.H., S.M.

Call to Order at 10:15 a.m.

Community Concerns

Various issues with landscaping were discussed and Frankie agreed to follow up with the landscaper.

Old Business:

• Frankie brought replacement light bulbs for the entrance sign.
• Last batch of letters from aesthetics walkthrough are about to be mailed out.
• Issues with the attorney were discussed and it was decided that if the problems did not get resolved, we would stop using the attorney in question.
• The retaining wall estimates for Grove Park were discussed and it was decided that the Directors would look again at the catalog and make a decision within the week on a particular stone type. A plan will be required since part of the wall will be over 5' tall.

New Business:

• A budget for 2007 was reviewed and approved by a unaminous vote.
• Frankie asked that Ed put something in the next newsletter to remind homeowners to get Walden Pond HOA added as an interested party for their homeowners' insurance, so that the declarations page of the policy will be sent to the HOA.
• The policy for dealing with water leaks was discussed at length and clarified. Frankie will write up the information for who to call in what situation and distribute it to homeowners.
• A unanimous vote was taken to repaint all lines and numbers in courts that have not been repainted in the past couple of years.
• The estimate for building wooden enclosures for mailboxes were considered and it was decided that we would wait to look at this again until after we have the Grove Park retaining wall behind us.
• Frankie said she would get a paver to give us an estimate so we can plan for repaving courts. She said the paver would tell us which courts need to be repaved and when (i.e. now, five years, ten years, etc.).
• A revised aesthetics policy was approved and a decision was made to mail the new version to all homeowners.
• The policy for submitting architectural change forms was discussed.
• Galway Glenn was discussed.
• The Nominating Committee was discussed, and Ed asked that candidates send him a short summary of their campaign statement.
• The proxy form for the annual meeting was discussed, and it was clarified that past proxies were not done correctly. Homeowners should always be given the option of assigning their proxy to a person of their choosing or to a particular Board member, and not to the Board as a whole.
• The open format of our monthly meetings was discussed. Frankie stated that other associations limit homeowner concerns to the first 15-20 minutes of the meeting. The general feeling of the Board was that we wanted to keep ours more open at least for a while, to get us well beyond the rancor of the past.
• The process of counting votes at the annual meeting was decided. Frankie will count votes, then pass them to the first person on the Nominating Committee (V. H.), who will count them and then pass them to the second person on the Nominating Committee (T. M.).

Executive Session:

The Board did not have anything to discuss in executive session.

Adjournment: 12:00 p.m.

Respectfully submitted by Laura Atkinson, Board Director