Walden Pond Homeowners Association Board Meeting

April 18, 2007

The board's regularly scheduled monthly board meeting convened at 7:00 pm with all three voting board members present.

Those attending were:

  Board Directors: Laura Atkinson, Don Barry, Edison McIntyre

  Board Officers: Paul Caruth

  Property Agent: Frankie Johnson of Morgan Property Management

Minutes from the March 21 meeting were considered. Board voted 3-0 to approve the minutes.

Financial Report (by Ms. Johnson)

Walden Pond HOA cash assets as of March 31, 2007:

Walden Pond Working Account: $__

Walden Pond Reserve (Money Market) Account: $__

Total Cash Assets: $__

Management Report:

Ms. Johnson reported that a letter distributed on Grove Park regarding parking procedures did not originate with the HOA or the property manager. The letter apparently was prepared and distributed by one of the Grove Park residents. Subsequently, the HOA sent an official letter to Grove Park residents specifying parking regulations, she said.

Ms. Johnson reported that liens for unpaid past fees were being pursued with several HOA members, and foreclosures on two units were in process for the same purpose.

The board discussed sending a letter to all HOA members, reminding them that the HOA covenants require 100 percent replacement of units damaged by fire. The board agreed to send the letter and to ask members to provide proof of insurance within the next three months.

An engineering report on retaining walls behind 9-16 Grove Park should be available in about a week, Ms. Johnson reported. Actual construction on this project should begin within the next few weeks.

Responding to a communication from the property manager, the owner of ___ is dealing with tenants in that unit about a swing set and other toys that are blocking mowing.

The board discussed the failure of the existing retaining wall near 13 Durbin and its effect on the adjoining sidewalk and parking lot. The wall failure is creating clear liability issues for the HOA, Ms. Johnson said. After a short discussion, the board voted 3-0 to replace the wall.

Ms. Johnson presented an agreement between the HOA and ___ for ongoing lawn treatment of the HOA common areas. The contract called for the HOA to pay $7,385 for seven service calls. The board had previously discussed the need for this service to encourage healthy lawn growth and preservation. The board voted 3-0 to institute the contract. Ms. Johnson will coordinate a schedule of treatments with ___.

Ms. Atkinson reported that she would begin labeling on trash containers on April 21.

The board discussed several appearance issues, including the need to encourage Walden Pond residents to be more careful about littering and trash storage.

Ms. Atkinson asked about dead juniper shrubs at the entrance of Quintin Court, off Wildberry Lane. Ms. Johnson said the bush had been removed. Ms. Atkinson suggested the HOA look into removing all juniper bushes from the community, including from individual units, and possibly replacing with more attractive shrubs. Ms. Johnson said she would look into the feasibility and cost of replacing the junipers.

The board briefly discussed the issue of standing water behind 11 Providence. The board agreed to investigate the problem and consider installing a drainage bed or ditch behind this group of units if warranted.

The meeting adjourned at 8:15pm.

Next meeting is June 13, 2007 at 7pm.

Respectfully submitted by Edison McIntyre, Treasurer and Acting Secretary